What to look for when taking new office space.

The list of points to cover when taking over a new office space can be long and extremely confusing for many businesses. It is for this reason that professional fit-out specialists work closely with clients to make the process as painless as possible.


So if you are still in the process of finding your fit-out specialist, or even if you have onboarded your partnering company, here are some key considerations as you build up to taking over a new office location.


Location – Accessibility

The location of your future office space must take into consideration the key critical factors you set for success. These factors may include, location based on the proximity to staff and clients, along with other considerations like accessibility. If you are a corporate office, dedicated side street access to a loading dock may not be critical, however, if you operate a photography studio dealing in bulky goods, then accessibility and access points become a large part of the consideration process.





Price

The cost you pay for the office space you decide upon will be heavily influenced by the size, location, style and sophistication. If you have partnered with a fit-out specialist, they will work through a budget planning process so you can be clear on value for money. If you are still to decide on your fit-out specialist, start with an ideal budget of what you’d like to spend (including overestimations), then you can work backwards once you take into consideration the key constraints of size, and location.


Size

Think about future planning when considering the size of your new location. If you are moving from an existing location, then chances are that size and future consideration around where the business is going has greatly influenced your decision making. Whilst we don’t have a crystal ball to tell us what challenges lay ahead, planning for growth, or in some cases, a right-sizing of the business will ensure the location you move to is exactly as big as you need it to be. Staff, clients on site, and the activities of those individuals whilst in the office are all key considerations for your space estimates.


Building Amenities

An especially important consideration for businesses that need to entertain clients on site. Having a café, restaurant, rooftop or bar facilities close at hand may be a critical decision factor for a business moving to a new location. The level of amenities that are available in your new workspace will ultimately affect the price at an end-point, however, factoring in available amenities to your decision making will ensure a solid and well thought through final location for your business.


Infrastructure

Good infrastructure goes beyond having solid and dependable IT going into your new location and fit-out. Employee based infrastructure implementation is a great way to create an office space for a workforce that has been remote for some time. Natural lighting, collaboration mixed with technology infrastructure can provide amazing results from a productivity point of view. But as a start, ensure your new location is providing the base level of infrastructure you need to support the business now and into the future.


Style

Whilst much of the internal styling may be done through your fit-out specialist, be sure to consider the foundation of the location you are moving to. If you are a business that is looking for a specific feel, you might want to start out looking at similar businesses that share your market, or your future market. Whilst much of the internal space will come down to the creativity of your fit-out specialist, the bones and base infrastructure won’t change, so getting it right is as important as the move itself.



Account for extra expenses

If you have partnered with your fit-out specialists and they are helping you through the budget process, chances are they have advised you to factor in for unforeseen costs. These costs can depend greatly on the location, size and complexity of the move, as well as the sophistication and technological aspect of the fit-out. To avoid running into financial problems with a future move, spend the time working with your fit-out specialist to build a workable, and redundancy based budget, your business depends on it.


Leasing and Repairs

You will have noticed that throughout this journey, you are not alone. A dependable and reputable fit-out specialist will be by your side throughout the whole process. This includes navigating the complexities around the leasing, including costs and terms, along with accountability for matters such as repairs and maintenance. With the right support by your side, these matters will make up an important part of the process, but won’t detract you from running your business in the meantime.


Choosing the right professional fit-out team for your new office workspace may possibly be one of the most cost and time-efficient decisions that can be made when considering the development of your future workspace.


So, if you are looking for an office fit-out specialist with the industry best design to help you navigate the development of your post-covid work environment, download our brief template and contact us here or call us on (02) 9984 9440.


NB: Image sourced from Unsplash



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